Our Privacy Policy

Last Updated:  May 13, 2020

This Privacy Policy describes how Out & Equal Workplace Advocates (“Out & Equal,” “we,” “us,” or “our”) collects, uses, shares, and secures the personal information you provide on our website, www.outandequal.org (our “Site”) and on the Global Hub (the “Hub”) site located at [www.globalhub-outandequal.org] (together with all microsites and subdomains hosted thereunder and all affiliated mobile applications, collectively, the “Hub”).

It also describes the choices available to you regarding Out & Equal’s use of your personal information and the steps you can take to access this information and to request that we correct or delete it.

If you have questions about this Privacy Policy, please direct such questions to [email protected].



If you sign up for our Newsletter on the Site, we will ask you to provide your name, email address, and zip code in order to fulfill your request. You may also choose to provide your company name and job title. To unsubscribe, follow the unsubscribe link that appears at the end of each newsletter.

Contact Us

If you submit personal information, such as your name and email address, to us by following the “Contact” link on our Site, we will use that information to respond to your question or request for information.


If you choose to donate to our organization by following the “Donate” link on the Site, you will be required to provide your name, address, and email address. We use a PCI-compliant third party payment processor to process debit and credit card payment, and we do not collect payment card information.

The Hub

The Hub is a “one-stop-shop” virtual education and engagement center for organizations, diversity and inclusion practitioners, employee resource groups, and other professionals working for LGBTQ workplace inclusion. If you join our Hub, we will collect certain personal information from you to fulfill your requests.

The Hub offers the following main features:

  1. Resource Library

A centralized repository of resources where users can upload, download, comment on, endorse, and share a variety of tools to increase the effectiveness of workplace equality initiatives. You may choose to share certain personal information when using this feature.

  1. Community Message Board

A messaging platform for workplace advocates across the globe to connect, post, and reply to discussions, ask questions, and engage in dialogue. Please note that any information you choose to post on the Community Message Board will be visible by all of our members.

  1. Employee Resource Group (ERG) Registry

A geospatial map representing the location of LGBTQ ERGs across the globe, allowing ERGs to find one another, connect, and mobilize around the issues that matter most. We use the address that you enter for your ERG during registration to create this map, unless you choose to opt out of the listing of your ERG.

  1. Events Calendar

An open-sourced calendar enabling users to find, register, share, and connect to both in-person and virtual programming and events. You may choose to share certain personal information when you register for events.


Cookies are small packets of data that a website stores on your computer’s hard drive so that your computer will “remember” information about your visit. We use a combination of first-party and third-party cookies on our Site. First-party cookies are served from the outandequal.org domain and are used as technically necessary to provide the Site and to enable certain features, such as to remember your log-in details. For use of third-party cookies (and related “tracking technologies,” such as pixel tags), please see “Third-Party Tracking Technologies” below.

If you do not want us to place a cookie on your hard drive, you may be able to turn that feature off on your computer or mobile device. Please consult your Internet browser’s documentation for information on how to do this. However, if you decide not to accept cookies from us, the Site may not function properly.

Third-Party Tracking Technologies

We use a third-party web analytics service provider that uses cookies and web beacons to help us analyze how users use our Site and the effectiveness of our marketing search terms. The information generated by the cookie about your use of our Site (including, without limitation, your IP address) will be transmitted to and stored by this service provider. They will use this information for the purpose of evaluating your use of our Site and compiling aggregated reports for us. The information collected by our service provider and provided to us is not personally identifiable.

Other Automatically Collected Information

Our servers automatically collect limited information about your computer when you visit our Site. This information may include the type of browser software you use, the operating system you’re running, the IP address assigned to your computer or Internet connection, and the IP address of the website, if any, that referred you to our Site. We use this information to understand how visitors navigate through our Site, to enhance your experience while using our Site, and to make the materials we post as valuable to visitors as possible.


We may share your personal information with our third-party service providers, which we prohibit from using or disclosing your personal information except as necessary to provide services to us. We may also disclose or allow government and law enforcement officials access to certain personal information, in response to a subpoena, search warrant or court order (or similar requirement), or in compliance with applicable laws and regulations. Finally, we may share personal information when we believe that disclosure is necessary or appropriate to prevent physical harm or financial loss in connection with an investigation of suspected or actual illegal activity.

For the avoidance of doubt, Out & Equal may share your personal information in additional manners pursuant to your explicit approval, or if we are legally obligated to do so.


We will only retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, regulatory accounting, or reporting requirements.

In some circumstances, you may ask us to delete your personal information: see the “Access to Your Personal Information” section for further information. In some circumstances, we may anonymize your personal information (so that it can no longer be associated with you) for research or statistical purposes, in which case we may use this information indefinitely without further notice to you


We maintain administrative, technical, and physical safeguards in an effort to protect against the unauthorized disclosure, use, alteration, or destruction of any personal information you may provide to us through the Site. This includes the use of Secure Socket Layer (SSL) encryption for information you may provide to us. However, please be aware that regardless of any security measures used, we cannot guarantee the absolute protection and security of any personal information stored with us or with any third parties. You should always use caution when submitting personal information online


You may send us an email at [email protected] to request access to, correct, or delete any personal information that you have provided to us. However, we may not accommodate a request to change information if we believe the change would violate any law or legal requirement or cause the information to be incorrect.


We do not monitor, recognize, or honor any opt-out or do not track mechanisms, including general web browser “Do Not Track” settings and/or signals.


Our Site includes links to other website whose privacy practices may differ from those of Out & Equal. If you submit personal information to any of those websites, your information is subject to their privacy policies. Out & Equal’s Privacy Policy does not apply to information you may submit to those websites. We encourage you to carefully read the privacy policy of any website you visit.


We do not knowingly collect personal information from children under the age of 13 through the Site. If you are under 13, please do not give us any personal information. We encourage parents and legal guardians to monitor their children’s internet usage and to help enforce our Privacy Policy by instructing their children to never provide us personal information. If you have reason to believe that a child under the age of 13 has provided personal information to us, please contact us, and we will endeavor to delete that personal information from our databases.


This Privacy Policy is effective as of the date stated at the top of this Privacy Policy. We may change this Privacy Policy from time to time. By accessing and using the Site after we notify you of such changes to this Privacy Policy, you are deemed to have accepted such changes.  Please refer back to this Privacy Policy on a regular basis.


If you have questions regarding this Privacy Policy, please direct such questions to [email protected].

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